Digitalization of maintenance
As times change and technology advances, IT systems have become an indispensable asset in many companies. Since 1945, we’ve been using computers to work with numbers and databases and have long learned that technology and its systems are usually right. So how do you ensure that your IT system works with you and not against you?
A maintenance system ensures that important data is captured and stored. Today, we have more data than ever, as we can easily retrieve documentation via computer, tablet and phone. Over time, a large amount of history and knowledge about internal maintenance routines is accumulated. The trick is to turn this data into decisions and actions that result in optimization of maintenance and internal processes.
Value creating data
If you are working with planned maintenance in a maintenance system, you already have access to an extensive amount of valuable data which you can use to create value and opportunity for optimization.
This article describes 7 reports that show how you optimize maintenance based on the data in the
maintenance system.
- TIME ESTIMATION: Optimize time estimations on maintenance jobs
- INVENTORY: Ensure what to buy for stock
- PLANNING: Get an overview of planned jobs
- ERROR REPORTING: Adjust frequencies based on error reports
- COMPONENTS: Focus on critical components
- MAINTENANCE JOBS: Plan ahead with major maintenance jobs
- OPTIMIZATION: Find new areas of optimization based on postponement of jobs
Analytics
Based on your data in the maintenance system, you can set up automatic reports that arrive directly in your inbox. You define which data is relevant and whether you want it presented in raw data or in graphs. The following 7 reports are just examples that we often see in maintenance.
1) TIME ESTIMATION - Optimize time estimations on maintenance jobs
Problem: Estimating time to complete maintenance jobs can be a difficult task. However, it is an important task, as the allocated and estimated time usage forms the basis for how tasks are distributed across resources and days.
Report: A useful report shows both estimated and realized time spent on planned maintenance jobs. This creates an opportunity to look at the deviations and thus highlight optimization opportunities and
form the basis for upward and downward adjustments of time allocated to future maintenance jobs.
Benefit: Allocate your resources the right number of daily tasks with a specific time estimation on jobs.
2) INVENTORY – Ensure what to buy for stock
Problem: It can be difficult to get a real overview of the spare parts inventory in the maintenance department. This is true both financially and in terms of planning.
